Using Timesheets

Starting fresh, not joining a team that's already using this? From the sign-in screen, choose Create one. You'll give it your organization's name, your own name, an email, and a password.

That's the whole setup. It makes you the Owner — full visibility, team management, approval-chain configuration — with a default Supervisor → Office Manager → Manager → Finance approval chain already in place. Reorder it, add stages, or remove ones you don't need from Settings as soon as you're in. You're signed in immediately, no separate confirmation email to wait for.

If someone else's Owner set up your organization, you'll get an email invite from them with a link to set your password. After that, sign in with your email and password like any other account — there's no PIN or shared login.

Forgot your password? Use the reset link on the sign-in screen. If you never got an invite email in the first place, ask your Owner to resend it from Manage Team.

Open the Log Time tab and fill in one entry per block of work. Every role logs their own hours this way — Supervisors, Managers, and Finance included, not just Employees.

Type of work

Your entries are grouped automatically into one timesheet per calendar week (Monday–Sunday). Open My Timesheets to see every week you've logged, and tap one to expand it and see each entry.

While the week is still running, its status is Collecting — you can keep adding entries. Once the week ends, it's automatically submitted for approval; there's no "submit" button to remember.

What the status line means

The row of dots under each week is a progress stepper — filled dots are stages it's already cleared, the highlighted dot is where it's sitting now.

An approver can send a week back if something needs fixing — you'll see their note explaining why at the top of that week.

If you hold an approval role, the Approvals tab lists every timesheet currently waiting on you, across everyone you approve for. Tap one to expand it and see each entry — unit, type of work, date, times, and notes — plus the total hours for the week.

You have two actions:

• Approve — moves it to the next stage in the chain. If yours is the last stage, the button reads Approve for payment instead, and approving closes it out.
• Send back — returns it to the employee with a note. A note is required here, so they know what to fix.

Once you approve something, it moves on and drops out of your queue — the Approved tab is where it goes instead. It lists everything you've personally approved, most recent first, along with where that timesheet stands right now — still moving through the chain, sent back since, or fully closed.

This is the place to check "did I already approve this?" without having to ask around.

A read-only roster of everyone in the organization: their role, all-time hours logged, and their most recent few timesheets with status. Useful for a quick "how's everyone doing" check without digging through individual queues.

This is where you add people and control their accounts.

Adding someone

Fill in their name, role, and email, then tap Send invite. They'll receive an email to set their own password — you're not choosing a password for them. Their name is what appears on timesheets and approvals; it's kept separate from their login email.

Disabling someone

Rather than deleting an account (which would erase their place in the audit trail), inactive people are disabled instead — tap Disable next to their name. They keep every past record, they just can't sign in or receive new work. Enable reverses it any time.

Approvers get emailed when something new lands in their queue; anyone gets emailed if their own timesheet is returned or fully approved for payment. How often those emails arrive is controlled per person from Manage Team — ask your Owner if you'd like yours changed.

Under Settings, the approval chain is the ordered list of stages every timesheet walks through before it's paid — Supervisor → Office Manager → Manager → Finance by default, but it's entirely yours to shape.

• Reorder a stage with the up/down arrows next to it.
• Add a stage by typing a name at the bottom and tapping Add — it lands at the end of the chain; move it into place with the arrows, then assign someone to it from Manage Team.
• Remove a stage with the trash icon next to it.

Changes take effect immediately, including for timesheets already mid-approval.

Also under Settings: how long a closed timesheet stays in the everyday views before it's archived. Archiving just hides it from the default lists to keep things tidy — nothing is ever deleted. Toggle Show archived on My Timesheets any time to bring it back into view.

Check with your accountant on the right number for your business — payroll-adjacent records often carry legal minimums that vary by jurisdiction.